Live event translation checklist

A complete rehearsal reduces surprises

This checklist does not replace a professional interpreter when human precision is required. It helps organise technical setup and audience access.

Ticks are a local aid only: this page does not save or send your answers. Print the checklist to keep a record; your browser may restore ticks when you return.

Do not mark anything as tested unless you checked it. If an essential condition is not met, correct it and repeat the test or use the agreed alternative.

Before announcing the event

Define the experience you want to offer

Record the source language and the single target language for each session, the minutes needed, expected audience and simultaneous rooms.
Check the available sessions, duration, minutes and listener capacity; reserve allowance for the rehearsal. Creating an account does not activate a paid pack.
Decide which contributions need human interpretation because they are official, technical or sensitive. Use authorised text without personal data for the rehearsal.
Assign someone to manage audio, someone to help the audience and a bilingual person to check the message.

Before the rehearsal

Prepare audio, connectivity and access

Record the equipment models, cables, ports, operating system and browser used. A brand name alone does not make a setup verified.
With your technician, send clean speech through USB or a line output and a compatible interface, without music or translated audio feeding back into the input.
Select the audio input in the system or browser and grant microphone permission. Check for a clean signal without distortion before starting the broadcast.
Test connectivity for the operator and audience in the actual listening areas; check power, battery levels and headphones.
Prepare the session QR code and link, indicating the target language and how to listen. Do not share the operator’s private link.

With time to make corrections

Rehearse from a participant’s perspective

Start a test session: a local microphone check does not demonstrate that translation works. Broadcasting uses the plan or free-trial allowance.
Scan the QR code on another device, check that session’s language, connect headphones and start playback. The same QR code does not let listeners choose another target language.
Read a representative passage with names, numbers, a negation and a long sentence; ask a bilingual person to check the meaning and record any omissions.
Test every speech input, a pause and resume, connectivity and several audience areas. Check recovery after interrupting listening.
Test the QR code at its final display size and under the actual lighting; try the written link too. End the session after the rehearsal.

Before opening the doors

Decide whether you are ready to welcome the audience

Speech from every planned microphone arrives without distortion or translated audio feeding back.
The QR code and link open the correct session; the audience can identify its single target language.
Translation is audible and can resume in the areas and on the devices actually tested.
A bilingual person has checked meaning, including names, numbers and negations; significant issues have been resolved.
There is sufficient active allowance, a named operator, audience support and an agreed alternative for interruptions.

On the day of the event

Look after the live broadcast

Repeat the checks if equipment, venue or connectivity have changed since the rehearsal.
Display that day’s session QR code, identify the target language and remind participants to bring headphones. Provide the alternative link and someone who can help.
If the programme changes or an essential check fails, inform the team and use the agreed alternative. Do not promise automatic recovery.
At the end, finish the session and check its status; closing a browser tab does not replace ending the session in the dashboard.

Complete on paper

Rehearsal record

Record the setup and outcome on the printed copy. Do not include participant names, passwords, private links or other sensitive information. This record is not submitted.

Date, venue and role of the person checking: ________________________________________
Mixer, microphone, interface, cable, output and input: ________________________________________
Computer / phone, operating system and browser version: ________________________________________
Source → target language; duration and available capacity: ________________________________________
Network, areas and devices actually tested: ________________________________________
Authorised sample text and bilingual review result: ________________________________________
Issues found, corrections and agreed alternative: ________________________________________
Decision: proceed in these conditions / repeat / use an alternative: ________________________________________
What was NOT verified: ________________________________________

A good result confirms only the conditions tested. If the equipment, network, language, duration or audience size changes, decide what needs to be tested again.